Careers

Job Objective

• Operate the company service vehicle and transport company employees to their destination in a timely and safely manner complying with all the traffic laws and company safety rules and regulations.

Duties and Responsibilities

1. Operate the company vehicle safely in accordance with the traffic laws and company rules and regulations.

2. Safely transport company executives and staff as well as various supplies and materials to and from specified locations in a timely manner.

3. Ensure that addresses and other trip details are correct before undertaking any pick-up or drop-off duties.

4. Conduct and accomplish pre- and post-trip safety operations checklist and documentation and use navigational technology (GPS) to find and follow optimal routes.

5. Ensure that the company vehicle is refueled and always ready for use.

6. Ensure that the company vehicle is properly parked in areas that permit parking to avoid obstruction and towing.

7. Promptly inform the ALTA and OSS Supervisor of any traffic violation tickets issued against the company vehicles during work hours.

8. Provide accurate time records of the company vehicles’ coming and goings.

9. Promptly inform the ALTA and OSS Supervisor of any accidents, injuries or damages sustained by the vehicle.

10. Keep the company vehicle clean and properly maintained by performing regular washing, cleaning and vehicle maintenance.

11. Conduct regular vehicle inspection and monitor the preventive maintenance services of company vehicle.

12. Identify any mechanical issues in the vehicle and perform minor repairs, as needed or inform ALTA or OSS Supervisor for proper disposition.

13. Provide recommendation for the repair and replacement of defective parts, as necessary.

14. Comply with all safety standards required for the job.

Reporting

1. Prepare and submit a maintenance checklist report to plan/determine necessary repairs needed for the vehicle.

2. Prepare and submit reports on vehicle utilization, refueling and cleaning

Perform other necessary and related tasks for the achievement of the unit's and organization's goal.

Qualification Guidelines

Education: At least high school graduate

Experience: Minimum of three (3) years professional driving experience

Special Skills:

• With Valid Professional Driver’s License

• Experienced driving in a professional capacity

• Knowledgeable in using GPS technology

• Excellent time management and organizational skills

• Ability in troubleshooting and can perform minor repair and vehicle maintenance

• Ability to operate both manual and automatic transmission type of vehicles

• Good sense of direction, familiarity in many areas (particularly Metro Manila, and other nearby provinces)

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 5 (PhP17,280.00).

Job Objective

• Manage and maintain administrative files, technical data and legal documents of the Division and ensure proper storage, easy accessibility, and retrieval.
• Operate and maintain an electronic system of document imaging, reproduction, and bindery equipment.

Duties and Responsibilities

Data Management

1. Manage and maintain various technical data of the Upstream Operations Division.
2. Collaborate with the team in the conduct of quality control and completeness of gathered geoscientific and engineering data sets.
3. Assist in the implementation of data control plans to ensure technical data and other related documents are processed and stored correctly.
4. Assist in the vectorization of various geoscientific and engineering related information as data input for exploration and production geodatabase.
5. Assist in the monitoring of data request database and feedback form, and update supervisor of any known data issues.
6. Assist in the preparation and completion of data for submission to potential Joint Venture (JV) partners, Technical Services Contractors, and other Stakeholders.
7. Assist in the records retention and disposition schedule.
8. Regularly maintain and update geoscientific and engineering database.

Business Transaction

1. Prepare documents and ensure submission of technical data to Department of Energy (DOE), JV partners, and other stakeholders.
2. Participate in meetings with regulatory agencies, (e.g., DOE, NAMRIA and other Stakeholders) in the acquisition of petroleum exploration & drilling data.

Cross-Functional Performance

1. Assist in the acquisition of needed geoscientific and engineering data with the DOE, NAMRIA or Technical Services Contractors.
2. Ensure compliance with Records Preservation Guidelines.

Reporting

1. Report the status of technical records, information or any other geoscientific and engineering related documents stored or archived.
2. Prepare weekly status report to update supervisor on the status of ongoing work assignments and project implementation.

Continuous Improvement

1. Upgrade technical competency through participation in in-house training programs, conferences, seminars, and data management.
2. Ensure compliance with standard operating procedures (SOP), and the Health, Safety, Security and Environment (HSSE) policies.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: Bachelor of Science Degree in Computer Science, Information Technology, or any computer related field

Experience: One (1) year work experience

Training: Eight (8) hours of relevant training

Special Skills:

Knowledge of records management theory and practices; Skill in the operation of imaging, bindery, and reproduction equipment and in the use of computer and applicable software

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 6 (PhP20,762.00).

Job Objective

• To execute clerical and administrative duties in support of the operations of the Section.

Duties and Responsibilities

Procurement Management

1. Check the completeness of Work Order Requisitions (WORs)/Purchase Requisitions (PRs) prior forwarding it to Section Supervisor for assignment of Buyer.
2. Send bid invitations, Purchase Orders (POs), correspondences, among others to suppliers and contractors.
3. Monitor and follow up deliveries.
4. Assist the proponent in receiving and checking of materials and supplies delivered by suppliers/contractors.

Administrative Support

1. Support and coordinate the Section’s personnel with their daily functions.
2. Review and ensure that the documents are complete with the necessary requirements prior to submission to the Section.
3. Monitor and manage schedule of Section by keeping calendar of appointments and activities.
4. Consolidate reports for review of the Section Head.

File Management Support

1. Create and maintain Section’s database of external contacts.
2. Maintain a systematic filing system of all documents in accordance with Company policy on records management and secure confidential and proprietary documents.
3. Update and file all incoming and outgoing documents.

Communication Management

1. Coordinate with and respond to internal and external queries.
2. Handle and relay correspondences and communication of the Section to the responsible personnel for action.
3. Receive, record and monitor all incoming and outgoing documents of the Section.

Inventory Management

1. Maintain optimum operating condition and manage inventory of company assets.
2. Control and monitor the usage of office supplies within the Section.

Others

1. Participate in cross-functional meetings, as required.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: BS Course, preferably with an Engineering background

Experience: At least two (2) years’ work experience

Special Skills:

Willing to travel when necessary; Strict adherence to regulations and policies; Aboveaverage analytical skills; Computer literate; Organized and Systematic; Excellent communication and interpersonal skills; Strong negotiations skills

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 5 (PhP17,280.00).

Job Objective

• In-charge of the project requirements which includes conducting of timely and efficient bidding activities for procurement requests, preparation of contracts, with the aim of securing the best cost-effective deals thereby optimizing the Company's resources.
• Act as resource person for colleagues and ad hoc teams in resolving escalated and out of policy and practice concerns involving bidding activities for procurement requests, including preparation of Contracts.

Duties and Responsibilities

Procurement Management

1. Implement Company policy statements and procedures and other governmental laws such as the Government Procurement Reform Act otherwise known as Republic Act 9184 (R.A. 9184) in the Company's procurement activities.
2. Ensure the completeness of Work Order Requests (WORs) / Purchase Requisitions (PRs) to determine and execute the appropriate procurement process pursuant to RA 9184, and to ensure that the procurement process (i.e., pre-procurement conference, pre-bid conference, bid submission and opening, evaluation, post-qualification, project award) is carried out in accordance to governing principles on government procurement, such as transparency, competitiveness, streamline process, accountability, and public monitoring.
3. Collaborate with key persons to ensure the clarity of the requirements/terms of reference/specifications of the Company.
4. Identify and analyze procurement-related problems (i.e., protest from bidders, erroneous documentations, unexplained delays in deliveries; delays in clearances of goods at entry points, change in specifications/contract terms, non-conformances of items delivered, etc.), and review related information to develop and evaluate options/solutions for recommendation to Supervisor.
5. Formulate and implement effective negotiation strategies for contract conditions such as but not limited to prices, product availability, and delivery.
6. Ensure to provide useful information in response to all inquiries from internal and external sources to provide information, direction and/or referrals to appropriate authority.
7. Establish and maintain procurement information, files, and records to ensure the availability of documentation for auditing, and compliance with established policies and regulatory guidelines.
8. Maintain and update database of vendors, products, and services for preliminary evaluation of the supplier's performance.
9. Establish networking and build harmonious relationships both internally and with suppliers/contractors.
10. Ensure preparation of contracts that are advantageous to the Company and acceptable to contractors/suppliers and ensure proper and prompt review/signature through close monitoring.
11. Ensure preparation and approval of minutes of the meeting, e.g., pre-procurement conference, pre bid conference, and BAC meetings/deliberations, and ensure preparation and approval of the corresponding BAC resolutions.
12. Provide guidance and expert advice to junior staff and to colleagues with less experience in procurement process and other procurement-related matters.
13. Provide inputs to resolve complex problems related to procurement and those issues and concerns not covered by existing policies and guidelines.
14. Act as Contracts Administrator of all existing projects by monitoring the implementation of contract and providing timely reminders to Implementing Units of the need for amendments or extensions, as applicable.
15. Ensure completeness of payment documents received if in accordance with the project contract and RA 9184 and its IRR prior endorsement to Supervisor and Accounting for approval and payment processing, respectively.
16. Review the contract provisions and supplier/contractor's deliverables prior preparation of documents for the release of Performance Securities and Warranty Securities.
17. Create/Develop/Review/Revise/Update policies, guidelines, procedures, forms related to procurement process that are aligned with RA 9184 and other government issuances.
18. Lead the Technical Working Group (TWG) teams created for the projects.

Review and Oversight Functions

1. Provide review and feedback over documents/reports prepared by Procurement Assistant and Clerk. Provide guidance to Procurement Assistant and Clerk in the conduct of timely and efficient bidding activities for procurement requests, including preparation of Contracts.

Risk Management

1. Perform risk management regarding supply contracts and agreements by analyzing the terms and conditions of the contracts to avoid potential problems and mitigate risks.
2. Identify potential procurement-related problems and estimate their probability of occurring and anticipate unfavorable events through analysis of data and prepare control/mitigation strategies
3. Ensure to deal only to legible, reputable, competent, and financially and technically sound contractors/suppliers to protect the interest of the Company.
4. Keep abreast of the latest/updated issuances of the National Government, Commission on Audit (COA), Department of Budget and Management (DBM), Government Procurement Policy Board (GPPB) and other government agencies pertaining to procurement process to ensure compliance and avoid consequences not limited to statutory or legal penalties, damage to company’s reputation and among others.

Cross-Functional Performance

1. Consolidate the Project Procurement Management Plan (PPMP) from all units of the Company to formulate the Company's Annual Procurement Plan (APP).
2. Coordinate the concerns of the suppliers/contractors with the concerned proponents while the bidding is on-going.
3. Create strong working relationship with other units and provide support in the performance of departmental work program.
4. Work collaboratively with various units/Departments for various concerns/issues (i.e., payment concerns, budget, contracts, logistics, etc.)
5. Take a lead when necessary for the accomplishment and completion of the assigned special projects.

Business Transactions

1. Prepare inter-office correspondences, as well as letters to bidders and other external parties in relation to procurement activities of the company such as but not limited to bidding documents, replies to bidders' queries, etc., for the endorsement of the Supervisor to appropriate approving authority/signatory.
2. Prepare requests for payment for bills being processed in the Section and ensure that charges are in order and are within the approved/appropriated budget.
3. Establish and maintain an accurate filing of procurement documents to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

Reportorial Transactions

1. Prepare reports on procurement activities such as but not limited to Monthly Situationer Report to Management; Procurement Projects Posting and Awards to Philippine Government Electronic Procurement System (PhilGEPS); Monthly Report on Completed/Awarded Contracts to COA; Quarterly Procurement Monitoring Report to Government Procurement Policy Board (GPPB); Agency Procurement Compliance and Performance Indicators (APCPI) Report to GPPB; Updates/Revisions in the Annual Procurement Plan (APP) to GPPB, and other internal quality objectives monitoring reports to maintain ISO 9001 certification.
2. Prepare statistics report on the result of the evaluation of the Contractors’/Suppliers’ performance through end-users’ submitted External Providers Post-Performance Evaluation Form (EPPPEF) and Janitorial and Security Services Provider Post-Performance Evaluation Form (JASSPPPEF).

Continuous Improvement

1. Ensure knowledge of Government Procurement Policy Board (GPPB) issuances and updates.
2. Gather data from a wide variety of sources (e.g., vendors, staff, public agencies, etc.) for the purpose of identifying and analyzing issues/information, ensuring compliance with purchasing policies, procedures and regulations/laws, and monitoring of purchasing processes.
3. Attend/participate in events, fairs, exhibitions, and trade shows to keep abreast of the market's trends.
4. Provide training/refresher courses to employees on the updates on RA 9184 and its IRR, new issuances for compliance.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: BS Course, preferably with an Engineering background

Experience: At least two (2) years’ work experience

Special Skills:

Willing to travel when necessary; Strict adherence to regulations and policies; Above average analytical skills; Computer literate; Organized and Systematic; Excellent communication and interpersonal skills; Strong negotiations skills

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 9 (PhP33,719.00).

Job Objective

• In-charge of the data management requirements which includes converting physical papers into digital files using scanners and software, prepare the documents and records, scan them accurately and organize the digital files into electronic system.
• Perform quality checks on scanned documents, ensuring legibility, maintaing confidetiality, and following data management protocols to improve accessibility and reduce physical storage.

Duties and Responsibilities

Data and File Management

1. Organize and prepare documents/records for scanning by removing staples, straightening pages, and ensuring they are ready to be fed into the scanner.
2. Scan paper documents/records into a digital format using specialized equipment and software.
3. Perform quality checks to ensure scanned documents/records are clear, complete, legibile, and properly oriented.
4. Save, organize, and index digital files into an established electronic filing system.
5. Accurately input information from documents/records into the system for processing, which may involve using data entry software.
6. Maintain confidentiality of documents/records.
7. Follow specific scanning and data management protocols.
8. Retrieve documents/records from the digital archive or from physical storage, as needed.
9. Identify and suggest improvements to the scanning process.
10. Organize and maintain physical storage of documents/records in accordance with Company policy on records management and secure confidential and proprietary documents.
11. Establish and maintain an accurate filing of procurement documents to ensure that procurement process, decision, and contractual agreement are accuartely documented for accountability and audit purpose.

Qualification Guidelines

Education: Graduate in any bachelor's degree, preferably with IT/computer background

Experience: At least six (6) months' work experience

Special Skills:

Planning and organizing skills; Time management skills; Ability to safeguard confidential information; Above-average analytical skills; Organized and Systematic; Strong attention to detail and accuracy; Excellent communication and interpersonal skills; Familiarity with office equipment, scanners, etc.; Adept in MS Applications (Word, Excel, PowerPoint) and other software

This is a project-based position based in Bonifacio Global City, Taguig City with a monthly pay of PhP17,280.00.