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2020 Corporate Governance Seal

Transparency Seal
Corporate Governance
Freedom Of Information
ISO

2020 Corporate Governance Seal (Ongoing update)

| 2017 | 2018 | 2019 |

I. Stakeholder Relationships

     1. Does GOCC disclose a policy that:

Question
Link Source
a. Stipulates the existence and scope of its effort to address customer’s welfare?See PNOC EC Manual for Corporate GovernanceSection 8.3 (f), CORPORATE SOCIAL RESPONSIBILITY AND RELATIONS WITH STAKEHOLDERS (CUSTOMERS), page 31.
b. Elaborates its efforts to interact with the communities in which they operate?See PNOC EC Manual for Corporate GovernanceSection 8.3 (e), CORPORATE SOCIAL RESPONSIBILITY AND RELATIONS WITH STAKEHOLDERS (COMMUNITIES), pages 30-31.
c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?See PNOC EC Manual for Corporate Governance, Sections 8.4, HEALTH AND SAFETY and 8.5, ENVIRONMENT, page 33.

 

     2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?

Question
Link Source
a. Customer health and safety

The Company integrates in its policies and procedures all applicable health, safety, security, and environmental (HSSE) rules and regulations to protect its employees, the environment, and the general public.


For 2020, the unprecedented threat of the COVID-19 pandemic was experienced in a global scale. This prompted the Company to implement the Business Continuity Plan (BCP) and organized an internal COVID-19 Task Force which acted as oversight and monitoring of the Company’s response on the health crisis. In addition to the BCP, the Company formulated internal health and safety guidelines to complement the enforcement of government’s mandatory health protocols which became part of the “PNOC EC Guideline on New Normal Work Arrangement”.  The Company regularly complied with the Department of Energy (DOE) COVID-19 Response Protocol which was implemented in May 2020. PNOC EC received an outstanding citation from the Safety & Health Association of the Philippine Energy Sector (SHAPES) for the COVID-19 response efforts.


As part of the new normal work guidelines, the Company implemented the following measures, among others, to prevent the transmission of COVID-19 in the workplace -- work-from-home arrangement, work permit and health clearance (WPHC) system to limit personnel reporting in the office, reduced face to face meetings and use of online platforms, teleconsultation with Company physician, reviewed office layout to ensure physical distancing, conducted daily health surveillance and monitoring of all personnel through the submission of online health questionnaire, personnel with no private vehicle were provided with shuttle service and sleeping quarters, quarantine for personnel who travelled locally and overseas, and provision of flu vaccines and health supplements.
PNOC EC conducted a series of health lectures and seminars to intensify the awareness of employees to manage the emerging threat of COVID-19. The Company also organized a webinar on “Mental Health during COVID-19” which was facilitated by distinguished mental health professionals in order to address the “quarantine stress” and mental health issues that most of the personnel experienced during the implementation of Community Quarantine.


Whenever the Company recorded COVID-19 confirmed cases, contact tracing, intensive disinfection and swab testing of close contacts followed. For 2020, a total of 244 RT-PCR tests were conducted for identified close contacts and as requirement of personnel who travel to project sites. Other travel requirements such as medical certificates and Philippine National Police (PNP) travel authority were secured before any deployment of personnel to project sites.


The Company updated its Security Management Manual and security risk assessment for its project sites. On the development of Mine 3 in Zamboanga Sibugay, the contractor’s personnel were provided with the needed orientation of the HSSE policies and guidelines. Procedures for high risk activities including permit-to-work system and important guidelines were cascaded to ensure processes will be observed and complied. The Company took preventive actions to minimize the occurrence of incidents and employed regular safety audits on operational safety. The Mine 3 Coal Project development was strictly supervised by the dedicated COC41 HSSE unit which was composed of HSSE practitioners duly accredited by the DOE. The safety performance of the Mine 3 Coal Project was also recognized by SHAPES for its zero lost time incident for 2020.

 

b. Interaction with the communitiesPNOC EC conducts regular interaction with communities within its areas of operation. See 2019 CSR Report in the Sustainability Section (page 1).
c. Environmentally-friendly value chain

In its exploration sites, PNOC EC is steadfast in its commitment towards preservation of ecological balance through the following:
(1)    Use of environment-friendly and internationally-accepted drilling fluids, equipment, and technology in drilling operations;
(2)    Safe conduct of seismic survey, suspending activities during migration of marine mammals (e.g., whales and dolphins) and other endangered marine species, and by hiring marine mammal observers on board seismic vessels during operation to ensure the safety of these animals;
(3)    Conduct of Information, Education, and Communication (IEC) campaigns as well as Free, Prior and Informed Consent (FPIC) activities, as mandated by law, in the affected host communities prior to exploration work;
(4)    Strict adherence to the terms and conditions of the Environmental Compliance Certificate (ECC) and other permits and clearances; and
(5)    Keeping up with good oil and coal industry practices.

The Company adheres to all environmental commitments by strictly complying with the ECC conditions of the Malangas Coal Operations through the conduct of periodic environmental inspections or audits, Multi-Partite Monitoring Team (MMT) meetings, compliance with the Environmental Management and Monitoring Plan (EMMP), and other improvements that include updates on best practices. The EMMP, which includes the continuous monitoring of waste water discharges, ambient air, and noise, is in place to reduce the impacts of the project to the environment. In addition, PNOC EC promotes good environmental practices to the Small-Scale Coal Mine (SSCM) permittees through the formulation of the environmental management guidelines specific for SSCM operations. The Company conducted regular environmental inspections at each of SSCM permittees’ sites. Waste segregation and proper handling of hazardous wastes are also being practiced in the sites. In 2020, material recovery facilities (MRF) in the mine areas of COC41 were rehabilitated. Various recyclable materials were sorted in each MRF to promote waste reduction.

 

     3. Does the GOCC have a separate Corporate Social Responsibility (CSR) report/section or sustainability report/section?

Link Source

There is a Sustainability Section in PNOC EC's website.

See PNOC EC Manual for Corporate Governance under Section 8, CORPORATE SOCIAL RESPONSIBILITY AND RELATIONS WITH STAKEHOLDERS, pages 26 to 33. Refer to PNOC EC Website under GCG Requirements.


     4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

Question
Link Source
Does the GOCC provide contact details via the Company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights?A form is provided in the Contact Us Section of the website for issues and concerns of the stakeholders or they may contact MS. SHARON H. NER, External Relations Manager, at shner@pnoc-ec.com.ph, or at 8479-9400 local 420 or at 0917-1336164.

     5. Performance-enhancing mechanisms for employee participation should be permitted to develop.

Question
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a. Does the GOCC explicitly mention the health, safety and welfare policy for its  employees?See  2007 EHS Policy and Revised 2018 HSSE Policy Statement.
b. Does the GOCC publish data relating to health, safety and welfare of its employees?
2020 HSSE Safety Performance of PNOC EC PersonnelOperations2020 Safety Performance of Third-Party Service Provider
(Safe Man-hours) (Safe Man-hours)
290,548Head Office65,161
9,876

Isabela Projects (COC 122 and SC 37)

20,692

190,828

Malangas Coal Operations (COC 41)

431,124

 

c. Does the GOCC have training and development programmes for its employeesSee Competency Development Framework.
d. Does the GOCC publish data on training and development programmes for its employees?See Training and Development Programs Participated by Employees 2020.

     6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.

Question
Link Source
a. Does the GOCC have procedures for complaints  by employees concerning illegal (including corruption) and unethical behavior?PNOC EC has a Whistle Blowing Policy in accordance with GCG Memorandum Circular No. 2014-04, or the Whistle Blowing Policy on the GOCC Sector, among other relevant regulations, and approved by GCG. See PNOC EC Whistle Blowing Policy.
b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?PNOC EC has a Whistle Blowing Policy in accordance with GCG Memorandum Circular No. 2014-04, or the Whistle Blowing Policy on the GOCC Sector, among other relevant regulations, and approved by GCG. See PNOC EC Whistle Blowing Policy.

II. Disclosure and Transparency

     7.Quality of Annual Report. Does the GOCC’s annual report disclose the following items:

Question
Link Source
a. Corporate objectivesSee Strategic Objectives and Measures in the 2019 Performance Scorecard is included in PNOC EC's 2019 Annual Report
b. Financial performance indicatorsSee 2019 Financial Highlights is included in PNOC EC's 2019 Annual Report
c. Non-financial performance indicatorsSee Non-Financial Performance Indicators in the 2019 Performance Scorecard is included in PNOC EC's 2019 Annual Report
d. Details of whistle blowing policySee Corporate Governance - Conflict of Interest is included in PNOC EC's 2019 Annual Report
e. Biographical details of directorsSee Board of Directors is included in PNOC EC's 2019 Annual Report
f. Training and/or continuing education    programme attended by each directorSee Corporate Governance - Collective Knowledge of Highest Governing Body is included in PNOC EC's 2019 Annual Report

     8. Are the Annual Reports downloadable from the GOCC’s website?

Link Source

See PNOC EC's Annual Reports.

     9. Corporate Governance Confirmation Statement

Question
Link Source
Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?

PNOC EC’s 2019 Annual Report includes a statement which reads: “PNOC EC affirms its full compliance with the provisions of the Code of Corporate Governance (GCG Memorandum Circular No. 2012-07 dated November 2012) and PNOC EC’s Manual of Corporate Governance dated January 2014. As a model GOCC, PNOC EC continuously lives up to such status through practice of good corporate governance towards active promotion and pursuit of corporate governance reforms and conscious observance of the principles of accountability and transparency."

     10. Timely filing/release of annual/financial reports

Question
Link Source
a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

PNOC EC released its 2019 Annual Audit Report 22 days
after receipt from COA.

2019 ANNUAL AUDIT REPORT
Date of Receipt from COADate Released/Published
August 26, 2020September 17, 2020
b. Is the annual report released within 90 days from release of audited financial report?

PNOC EC released its 2019 Annual Report 44 days after
release of its Annual Audit Report.

2019 ANNUAL AUDIT REPORT
Date of Receipt from COADate ReleasedDate Published
August 26, 2020October 9, 2020October 2, 2020

 

c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors and/or the relevant officers of the company?

The true and fair representation of the annual financial
statements/reports is affirmed in the Statement of
Management Responsibility signed by the Chairman of the
Board, President and CEO and the VP for Management
Services/CFO.


See 2019 Annual Audit Report, page 4

III. Responsibilities of the Board

11. Corporate Vision and Mission/ Strategy

Question
Link Source
a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?The Board of Directors reviewed the Company's Strategy Map and Performance Scorecard, among others, during PNOC EC's 2020 Strategic Planning Session held from November 25-26, 2019
b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?PNOC EC regularly holds an Annual Planning Session attended by members of the Board of Directors and Management, where the Company’s Vision and Mission are deliberated on. The Board of Directors and Management also discuss the implementation of the Company’s plans and programs aligned with its corporate strategies.

12. Did the GOCC achieve 90% in the PES?

Link Source

PNOC EC achieved 97.72% in its 2019 Performance Scorecard.

See 2019 PNOC EC Performance Scorecard

13. Code of ethics or conduct

Question
Link Source
a. Are the details of the code of ethics or conduct disclosed?The PNOC EC Board of Directors, Management, and employees are covered by and are required to comply with the following:
  1. Republic Act No. 6713
  2. Republic Act No. 6713 IRR
  3. Company Policy on Discipline
  4. Table of Penalties
  5. Rules and Regulations on Discipline of Corporate Officers and Secretary Certificate on Board Resolution No. 7-7, S’2012.
  6. Republic Act No. 10149
  7. GCG Memorandum Circular No. 2012-05
  8. Anti-Sexual Harassment Policy
b. Does the GOCC disclose that all Directors, senior management and employees are required to comply with the code?
c. Does the company disclose how it implements  and monitors compliance with the code of  ethics or conduct?

14. Does the Board appoint a Nomination and Compensation / Remuneration Committee?

Link Source

PNOC EC Board of Directors created a Nomination and Remunerations Committee, whose functions were merged with the existing Compensation, Education and Employee Welfare Committee, and renamed to Nomination, Remuneration, Education, and Employee Welfare Committee. 

In 2020, said Committee was composed of the following:

Chairperson:  Oscar H. Rabena
Members:  Rozzano D. Briguez (from February 19, 2020)
                    Carlo Magno D. Aldevera
                    Karl Ignatius P. Young
                    Johnny L. Tuason
                    Alejandro A. Cobol 
                    Farah C. Cañezal
                    Avelino M. Tayag 
                    Benjamin E. Palmero

See Secretary’s Certificate for PNOC EC Board Resolution No. 7-1, Series of 2019 and Secretary’s Certificate for PNOC EC Board Resolution No. 10-1, Series of 2020

15. Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?

Link Source
The Nomination, Remuneration, Education and Employee Welfare Committee had four (4) meetings in 2020. The Committee met on February 19, April 29, May 22, and October 18, 2020.

 

See Board and Committee Meetings Attendance 2020.

16. If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?

Link Source
See 2020 Nomination, Remuneration, Education and Employee Welfare Committee Report.

17. Does the Board appoint an Audit Committee?

Link Source

PNOC EC formally combined the Audit Committee and Risk Management Committee into the Audit and Risk Management Committee pursuant to Section 16.6 of the GCG Code of Corporate Governance, as well as Section 3.15(f) of the PNOC EC Manual of Corporate Governance.

In 2020, the PNOC EC Audit and Risk Management Committee was composed of the following:
 

Chairperson:  Johnny L. Tuason
Members:  Carlo Magno D. Aldevera
                    Karl Ignatius P. Young
                    Oscar H. Rabena
                    Alejandro A. Cobol 
                    Farah C. Cañezal
                    Avelino M. Tayag 
                    Benjamin E. Palmero

See Secretary’s Certificate for PNOC EC Board Resolution No. 7-1, Series of 2019 and Secretary’s Certificate for PNOC EC Board Resolution No. 10-1, Series of 2020

18. If yes, is the report of the Audit Committee publicly disclosed?

Link Source
See 2020 Audit and Risk Management Committee Report.

19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

Link Source              
See Resumé of Director Johnny L. Tuason.

20. Did the Audit Committee meet at least four times during the year?

Link Source

The Audit and Risk Management Committee had six (6) meetings in 2020. The Committee met on April 3, June 3, July 14, August 7, September 18, and September 21, 2020.

See Board and Committee Meetings Attendance 2020.

21. Does the Board appoint a Risk Management Committee?

Link Source

“PNOC EC formally combined the Audit Committee and Risk Management Committee into the Audit and Risk Management Committee pursuant to Section 16.6 of the GCG Code of Corporate Governance, as well as Section 3.15(f) of the PNOC EC Manual of Corporate Governance.

In 2020, the PNOC EC Audit and Risk Management Committee was composed of the following:
 

Chairperson:  Johnny L. Tuason
Members:  Carlo Magno D. Aldevera
                    Karl Ignatius P. Young
                    Oscar H. Rabena
                    Alejandro A. Cobol 
                    Farah C. Cañezal
                    Avelino M. Tayag 
                    Benjamin E. Palmero

See Secretary’s Certificate for PNOC EC Board Resolution No. 7-1, Series of 2019 and Secretary’s Certificate for PNOC EC Board Resolution No. 10-1, Series of 2020

22. If yes, is the report on Risk Management Committee publicly disclosed?

Link Source
See 2020 Audit and Risk Management Committee Report.       

23. Does at least one member of the Risk Management Committee have a background in finance and investments?

Link Source
See Resumé of Director Carlo Magno D. Aldevera, and Resumé of Director Johnny L. Tuason.         

24. Board meetings and attendance

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a. Are the Board of Directors meetings scheduled at the beginning of the year?(end of Q1)As a practice, the PNOC EC Board of Directors schedules a Board meeting at least once every month, the date of which is subject to the availability of the Secretary of the Department of Energy – PNOC EC’s Ex Officio Chairman of the Board.
b. Does the Board of Directors meet at least monthly?

The Board of Directors hold at least one (1) meeting every month.

See Board and Committee Meetings Attendance 2020.

c. Did the Board of Directors meet on at least 75% on their scheduled meetings?

The Board of Directors held twenty-one (21) meetings in 2020.

See Board and Committee Meetings Attendance 2020.

d. Has each of the directors attended at least 90% of all the board meetings held during the year?

All the appointive Members of the Board attended all the duly-called Board meetings for 2020.

See Board and Committee Meetings Attendance 2020.

e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?

See Board and Committee Meetings Attendance 2020.

25. Access to information

Question
Link Source
a. Does the GOCC have a policy that stipulates board papers for Board of Directors  meetings be provided to the Board at least three (3) working days in advance of the board meeting?As a practice, materials for Board Meetings are provided to the Board at least three (3) working days in advance of all Board Meetings.
b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?

PNOC EC's Corporate Secretary and Assistant Corporate Secretaries, appointed by the Board of Directors as such, are members in good standing of the Philippine Bar.

See PNOC EC Corporate Secretary and Assistant Corporate Secretaries in 2020

26. Internal Audit

Question
Link Source
a. Does the company have a separate internal audit function?PNOC EC has a separate internal audit function. See PNOC EC Table of Organization.
b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee?See PNOC EC Manual for Corporate Governance

27. Risk Oversight

Question
Link Source
a. Does the company disclose the internal control procedures/risk management systems it has in place?

PNOC EC discloses its internal control procedures/risk management systems in the existing Risk Management Manual that is in place since 1993. Included in the Manual is the Risk Management System/Process which provides for the identification of risks, risk management/analysis, risk selection techniques, implementation of risk management techniques and monitoring and improving the risk management system. Financial Risk and Capital Management is also disclosed in the PNOC EC 2019 Annual Audit Report, pages 94 to 100.

b. Does the Annual Report disclose that the Board of Directors has overseen a review of the company’s material controls (including operational, financial and compliance controls) and risk management systems?

As disclosed in the Company’s Annual Report, the Board of Directors oversee the risk management functions, particularly in the areas of managing credit, market liquidity, operational, legal, reputational, and other risks of PNOC EC.  The Company’s Management regularly reports to the Audit and Risk Management Committee and to the Board of Directors all matters concerning PNOC EC’s material controls and risk management system.

Refer to Corporate Governance section of the 2019 Annual Report, pages 26 to 30.

 

c. Does the company disclose how key risks are managed?Management of key risks affecting PNOC EC are disclosed in the existing Risk Management Manual that is in place since 1993. PNOC EC also has an existing Guidelines on Risk Assessment. See also Risks and Strategies.
d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?

The annual report contains a statement that the Board of Directors oversee the risk management functions, particularly in the areas of managing credit, market liquidity, operational, legal, reputational, and other risks of PNOC EC.  The Company’s Management regularly reports to the Audit and Risk Management Committee and to the Board of Directors all matters concerning PNOC EC’s material controls and risk management system.

Refer to Corporate Governance section of the 2019 Annual Report, pages 26 to 30.

28. Board Chairman

Question
Link Source
Do different persons assume the roles of Chairman and CEO?For 2020, PNOC EC’s Ex-Officio Chairperson is Alfonso G. Cusi (Secretary, Department of Energy), while its Officer-in-Charge was Ms. Lourdes S. Gelacio until February 2020, and thereafter, the President and CEO is Lt Gen Rozzano D Briguez (Ret).

29. Board of Directors Development

Question
Link Source
a. Does the GOCC have orientation programs for new Directors?The Office of the Corporate Secretary holds an orientation session for new directors, covering the following topics: (1) Company overview; (2) Role of PNOC EC Board of Directors; and (3) PNOC EC Operations.
b. Does the GOCC have a policy that encourages Directors to attend on-going or continuous professional education programmes?

One of the functions of the Governance Committee is to recommend to the Board the continuing education of Directors.

Furthermore, the Annual Work Program and Budget of PNOC EC contains provision for the attendance of all members of the Board of Directors to training programmes and seminars as part of the continuous professional educational programme.

c. Did all Appointive Directors attend at least 1 training for the calendar year?All Appointive Directors attended at least 1 training in 2020. They attended the following: “New Code of Corporate Governance for Public Companies and Registered Issuers” in July 2020; and “Technology Governance for Directors” in October 2020.

30. Board Appraisal

Question
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a. Is an annual performance assessment conducted of the Board of Directors?

The Board of Directors conducts an annual assessment of its performance for the year based on an appraisal system developed for the purpose. For its performance for the year 2019, the Board of Directors conducted its assessment during the first quarter of 2020.

See Board Assessment Questionnaire.

b. Does the GOCC disclose the process followed in conducting the Board assessment?

The Board of Directors conducts an annual assesment of Its performance for the year based on an appraisal system developed for the purpose, which determines , among others, (a) the adequacy of the Boards structure and composition; (b) whether the Board has fulfilled its responsibilities for PNOC EC's performance; (c) whether the members of the Board work well as a team and communicate properly; and (d) their strenghts and weaknesses.

See Board Assessment Questionnaire.

c. Does the GOCC disclose the criteria used in the Board assessment?

31. Committee Appraisal

Question
Link Source
Is an annual performance assessment conducted of the Board of Directors Committees?

The Board of Directors Committees conducts an annual assessment of its performance for the year based on an appraisal system developed for the purpose which determines, among others, (a) the adequacy of the Committee's structure and composition; (b) whether the Committee has fulfilled its responsibilities for PNOC EC's performance; (c) whether the members of the Board work well as a team and communicate properly; and (d) their strengths and weaknesses.

For the performance of each Board Committees in the year 2019, the respective members of each Board Committee conducted the assessment of their respective Committees during the first quarter of 2020.

See Board Committee Assessment Questionnaire – Audit and Risk Management CommitteeBoard Committee Assessment Questionnaire – Nomination, Remuneration, Education, and Employee Welfare Committee, and  Board Committee Assessment Questionnaire – Project Development and New Ventures Committee.

BONUS

Stakeholder Relationships

Question
Link Source
1. Does the GOCC practice Global Reporting Initiative (GRI) on its annual reports?For the 2019 PNOC EC Annual Report, the following sections are referenced to the Global Reporting Initiative (GRI) standards: About the Report, About PNOC EC, Report from the President and CEO, Operational Highlights, Corporate Social Responsibility, HSSE, Manpower Development, and Corporate Governance Section.

Disclosure Transparency

Question
Link Source
2. Quality of Annual Report
Are the audited annual financial report/statement released within 30 days upon receipt from COA?

PNOC EC released its 2019 Annual Audit Report 22 days
after receipt from COA.

2019 ANNUAL AUDIT REPORT
Date of Receipt from COADate Released/Published
August 26, 2020September 17, 2020

 

PENALTY

Responsibilities of the Board

            
Question
            
            
Link Source
            
1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?No PNOC EC Board Member holds more than  five (5) positions in GOCCs and PLCs.
2. Is there non-compliance with Good Governance Conditions? PNOC EC is fully compliant with all Good Governance Conditions.

Projects and Operations

In line with PNOC EC's mandate of providing a stable energy supply for the Philippines, the company is also involved in the exploration, development and production of coal in the country.

PNOC Exploration Corporation’s presence in the Philippine petroleum industry spans over 30 years, with its role evolving from that of a catalyst and promoter of local petroleum exploration to that of

PNOC EC's Trading and Marketing business continue to serve the fuel requirements of its industrial customers with coal supply coming from its own COC 41 small scale mines and other indigenous sources.

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